In professional communication, clarity and tone play a crucial role in how your message is received. The phrase “this is to inform you” is commonly used in formal emails to introduce important updates, announcements, or notices. While it is grammatically correct and widely understood, it can sound slightly rigid or repetitive in modern business writing.
Using more polished and varied alternatives helps your communication feel more natural, professional, and engaging. Whether you are writing to clients, colleagues, or stakeholders, the right phrasing can improve readability and tone. In this guide, you’ll find 38+ professional ways to say “this is to inform you.”
What Does “This Is to Inform You” Mean?
The phrase is used to formally introduce information that the recipient needs to know, such as updates, decisions, or important notices.
Emotional tone:
Formal and direct it signals important or official communication.
When to Use It
You can use this phrase (and its alternatives) in:
- Business emails: Announcements and updates
- Corporate communication: Policy or procedure changes
- Client messaging: Formal notifications
- Administrative notices: Official information sharing
Examples:
- “This is to inform you that the meeting has been rescheduled.”
- “This is to inform you of the updated policy.”
Is It Polite or Professional?
Yes, it is professional and formal, but often considered slightly outdated or overly rigid in modern business communication.
- Formal settings: Use structured alternatives
- Modern workplace: Prefer smoother, natural phrasing
38+ Professional Ways to Say “This Is to Inform You”
1. We would like to inform you
Meaning: Polite announcement
Tone: Professional
“We would like to inform you of the update.”
2. Please be informed that
Meaning: Direct formal notice
Tone: Formal
“Please be informed that the meeting has been rescheduled.”
3. We wish to inform you
Meaning: Formal communication
Tone: Professional
“We wish to inform you of the changes.”
4. Kindly be advised that
Meaning: Official notification
Tone: Formal
“Kindly be advised that the system will be updated.”
5. We are writing to inform you
Meaning: Email introduction
Tone: Professional
“We are writing to inform you about the update.”
6. This is to notify you that
Meaning: Formal notice
Tone: Formal
“This is to notify you that your request has been approved.”
7. We would like to notify you
Meaning: Polite notification
Tone: Professional
“We would like to notify you of the change.”
8. Please note that
Meaning: Attention-grabbing notice
Tone: Professional
“Please note that the deadline has been extended.”
9. We hereby inform you
Meaning: Formal declaration
Tone: Formal
“We hereby inform you of the decision.”
10. We would like to bring to your attention
Meaning: Important update
Tone: Formal
“We would like to bring to your attention the update.”
11. This is to advise you that
Meaning: Formal advisory tone
Tone: Professional
“This is to advise you that the policy has changed.”
12. We are pleased to inform you
Meaning: Positive announcement
Tone: Formal
“We are pleased to inform you of your approval.”
13. We regret to inform you
Meaning: Negative announcement
Tone: Formal
“We regret to inform you that your application was not successful.”
14. Please be advised that
Meaning: Standard formal notice
Tone: Professional
“Please be advised that the office will be closed.”
15. We are happy to inform you
Meaning: Positive update
Tone: Professional
“We are happy to inform you of your selection.”
16. This message is to inform you that
Meaning: Clear introduction
Tone: Formal
“This message is to inform you that your request is approved.”
17. We would like to update you that
Meaning: Progress update
Tone: Professional
“We would like to update you that the project is complete.”
18. We would like to make you aware that
Meaning: Awareness notification
Tone: Professional
“We would like to make you aware that changes have been made.”
19. This serves to inform you that
Meaning: Formal notice
Tone: Formal
“This serves to inform you that your account has been updated.”
20. We are writing to notify you that
Meaning: Email-based notice
Tone: Professional
“We are writing to notify you that your request is processed.”
21. Kindly note that
Meaning: Polite attention request
Tone: Professional
“Kindly note that the deadline has changed.”
22. We would like to share that
Meaning: Informal-professional update
Tone: Friendly
“We would like to share that the issue is resolved.”
23. This is to bring to your notice that
Meaning: Formal awareness
Tone: Formal
“This is to bring to your notice that the schedule has changed.”
24. We are writing to bring to your attention
Meaning: Important update
Tone: Formal
“We are writing to bring to your attention the changes.”
25. Please be informed accordingly
Meaning: Instructional notice
Tone: Formal
“Please be informed accordingly.”
26. We would like to advise you that
Meaning: Advisory tone
Tone: Professional
“We would like to advise you that updates are in progress.”
27. This is to confirm that
Meaning: Confirmation-based notice
Tone: Formal
“This is to confirm that your request has been approved.”
28. We are pleased to advise you that
Meaning: Positive formal update
Tone: Formal
“We are pleased to advise you that your application is successful.”
29. We would like to inform you accordingly
Meaning: Formal notification
Tone: Professional
“We would like to inform you accordingly.”
30. This is to make you aware that
Meaning: Awareness update
Tone: Professional
“This is to make you aware that changes are effective.”
31. We are writing to bring you up to date on
Meaning: Progress update
Tone: Professional
“We are writing to bring you up to date on the project.”
32. We would like to notify you accordingly
Meaning: Formal notice
Tone: Professional
“We would like to notify you accordingly.”
33. This is to update you on
Meaning: Progress communication
Tone: Professional
“This is to update you on the current status.”
34. We would like to inform you of the following
Meaning: Structured information
Tone: Formal
“We would like to inform you of the following updates.”
35. We are writing to share important information
Meaning: Information sharing
Tone: Professional
“We are writing to share important information with you.”
36. Please be advised of the following update
Meaning: Formal notice
Tone: Formal
“Please be advised of the following update.”
37. We wish to bring this to your attention
Meaning: Important notice
Tone: Formal
“We wish to bring this to your attention.”
38. This is to officially inform you that
Meaning: Strong formal announcement
Tone: Formal
“This is to officially inform you that your request is approved.”
Conclusion
While “this is to inform you” is a correct and formal phrase, it can feel outdated or overly rigid in modern professional communication. These 38+ alternatives help you express updates more naturally, clearly, and professionally while adapting your tone to different contexts and audiences.