The phrase “please be informed” is a formal way to share important information in emails, notices, and professional communication. It is widely used in corporate and official writing, especially when delivering updates, policies, or instructions.
However, it can sound slightly rigid or overly formal if repeated often. Using varied alternatives helps you maintain clarity while sounding more natural, polished, and context-appropriate.
In this guide, you’ll find 38+ polite ways to say “please be informed,” along with tone explanations and examples.
What Does “Please Be Informed” Mean?
It is a formal expression used to introduce important information or updates to the reader.
Emotional tone:
Formal, informative, and professional.
When to Use It
You can use these alternatives in:
- Business emails
- Company announcements
- Policy updates
- Client communication
- Official notices
38+ Polite Ways to Say “Please Be Informed”
Formal and Standard Alternatives
1. Kindly be informed
Tone: Standard formal
“Kindly be informed that the meeting has been rescheduled.”
2. Please be advised
Tone: Very formal
“Please be advised that the office will be closed tomorrow.”
3. Kindly be advised
Tone: Corporate formal
“Kindly be advised of the updated policy.”
4. We would like to inform you
Tone: Polite professional
“We would like to inform you of the changes.”
5. We wish to inform you
Tone: Formal
“We wish to inform you that the schedule has changed.”
6. This is to inform you
Tone: Direct formal
“This is to inform you of the update.”
Business and Corporate Alternatives
7. We hereby inform you
Tone: Official
“We hereby inform you of the decision.”
8. We would like to notify you
Tone: Formal
“We would like to notify you of the change.”
9. We wish to notify you
Tone: Corporate formal
“We wish to notify you of the new schedule.”
10. You are hereby informed
Tone: Passive formal
“You are hereby informed of the policy update.”
11. This serves to inform you
Tone: Official
“This serves to inform you of the amendment.”
12. We are writing to inform you
Tone: Professional email style
“We are writing to inform you of the update.”
Polite and Neutral Alternatives
13. Please note that
Tone: Neutral formal
“Please note that the deadline has changed.”
14. Kindly note that
Tone: Polite formal
“Kindly note that the office hours have changed.”
15. For your information
Tone: Neutral
“For your information, the meeting is postponed.”
16. Just to inform you
Tone: Simple professional
“Just to inform you, the report has been submitted.”
17. We would like to bring to your attention
Tone: Formal
“We would like to bring to your attention the update.”
18. It is important to note
Tone: Professional
“It is important to note the change in procedure.”
Formal Notification Alternatives
19. Please take note
Tone: Direct formal
“Please take note of the revised schedule.”
20. Please be aware
Tone: Neutral formal
“Please be aware of the new requirements.”
21. Kindly take note
Tone: Polite formal
“Kindly take note of the update.”
22. Be advised that
Tone: Formal
“Be advised that access will be restricted.”
23. We hereby bring to your attention
Tone: Official
“We hereby bring to your attention the changes.”
24. This is to advise you
Tone: Formal
“This is to advise you of the updated process.”
Corporate and Professional Alternatives
25. We would like to make you aware
Tone: Polite
“We would like to make you aware of the update.”
26. We are pleased to inform you
Tone: Positive formal
“We are pleased to inform you of the approval.”
27. We regret to inform you
Tone: Formal negative
“We regret to inform you of the delay.”
28. This announcement is to inform you
Tone: Official
“This announcement is to inform you of the change.”
29. You are advised that
Tone: Formal instruction
“You are advised that access will change.”
Indirect and Softer Alternatives
30. We would like to share that
Tone: Friendly-professional
“We would like to share that the project is complete.”
31. We are sharing this update to inform you
Tone: Professional
“We are sharing this update to inform you of progress.”
32. We want to keep you informed
Tone: Friendly corporate
“We want to keep you informed of developments.”
33. We thought you should know
Tone: Neutral professional
“We thought you should know about the change.”
34. Just a quick update
Tone: Casual-professional
“Just a quick update on the schedule change.”
Advanced Formal Alternatives
35. We respectfully inform you
Tone: Very formal
“We respectfully inform you of the decision.”
36. It is hereby communicated that
Tone: Legal/official
“It is hereby communicated that the policy has changed.”
37. We deem it necessary to inform you
Tone: Formal corporate
“We deem it necessary to inform you of the update.”
38. This is formally communicated to you
Tone: Highly formal
“This is formally communicated to you regarding the change.”
FAQs
What is a professional way to say “please be informed”?
Professional alternatives include:
- “Please be advised”
- “Kindly be informed”
- “We would like to inform you”
- “Please note that”
Is “please be informed” too formal?
It is formal but acceptable in business and official communication. However, it may sound rigid in modern email writing.
What is the most formal alternative?
Highly formal options include:
- “You are hereby informed”
- “It is hereby communicated that”
- “We hereby inform you”
What is the most natural alternative?
Common modern alternatives include:
- “Please note that”
- “We would like to inform you”
- “Just a quick update”
Can I use these in business emails?
Yes, all 38+ expressions are suitable for professional, corporate, and formal communication.
Conclusion
While “please be informed” is already a standard formal phrase, using varied alternatives helps you sound more natural, modern, and context-aware. These 38+ expressions give you flexibility to adjust tone from strict formal notices to friendly professional updates.