In professional communication, sharing information clearly without sounding informal or abrupt is important. The phrase “just so you know” is commonly used to introduce helpful context or updates, but it can sometimes feel too casual or conversational for formal emails and workplace communication.
Using more refined alternatives allows you to sound polished, respectful, and precise while still delivering important information. Whether you’re updating a client, informing a colleague, or adding context to a decision, the right wording can make your message more professional and effective. In this guide, you’ll discover 38+ formal and professional ways to say “just so you know.”
What Does “Just So You Know” Mean?
The phrase “just so you know” is used to introduce additional information, updates, or context that may be useful to the listener or reader.
Emotional tone:
Informal and conversational—it signals information sharing but lacks formality.
When to Use It
You can use this phrase (and its alternatives) in:
- Professional emails: Providing updates or clarifications
- Workplace communication: Sharing important context
- Client messages: Offering background information
- Project coordination: Flagging relevant details
Examples:
- “Just so you know, the meeting has been moved.”
- “Just so you know, the deadline has changed.”
Is It Polite or Professional?
Yes, it is polite, but it is more suitable for casual conversations. In formal or business settings, more structured alternatives are preferred.
- Formal settings: Use precise, neutral phrasing
- Informal workplace: Light versions may be acceptable
38+ Other Ways to Say “Just So You Know”
1. For your information (FYI)
Meaning: Sharing useful information
Tone: Professional
“For your information, the meeting has been rescheduled.”
Explanation: One of the most common formal alternatives
2. Please be advised
Meaning: Formal notification
Tone: Formal
“Please be advised that the deadline has changed.”
3. For your awareness
Meaning: Informational update
Tone: Professional
“For your awareness, the system will be down tonight.”
4. I would like to inform you
Meaning: Direct formal update
Tone: Formal
“I would like to inform you of a change in schedule.”
5. Kindly note
Meaning: Attention to detail
Tone: Formal
“Kindly note that the office will be closed tomorrow.”
6. Please note
Meaning: Highlighting information
Tone: Professional
“Please note the updated timing.”
7. I would like to bring to your attention
Meaning: Drawing attention
Tone: Formal
“I would like to bring to your attention a recent update.”
8. For your reference
Meaning: Informational context
Tone: Professional
“For your reference, the report is attached.”
9. As a reminder
Meaning: Reinforcing information
Tone: Professional
“As a reminder, the deadline is Friday.”
10. Just to inform you
Meaning: Simple notification
Tone: Professional
“Just to inform you, the meeting time has changed.”
11. Please be informed
Meaning: Formal update
Tone: Formal
“Please be informed that access will be restricted.”
12. It is important to note
Meaning: Emphasizing importance
Tone: Formal
“It is important to note the new guidelines.”
13. I would like to make you aware
Meaning: Informing politely
Tone: Professional
“I would like to make you aware of the change.”
14. For your kind information
Meaning: Polite notification
Tone: Formal
“For your kind information, the policy has been updated.”
15. Just a quick update
Meaning: Brief information
Tone: Friendly-professional
“Just a quick update—the project is on track.”
16. I wanted to let you know
Meaning: Informal-professional sharing
Tone: Neutral
“I wanted to let you know about the change.”
17. This is to inform you
Meaning: Formal notification
Tone: Formal
“This is to inform you of the revised schedule.”
18. Please take note
Meaning: Attention required
Tone: Formal
“Please take note of the updated deadline.”
19. As an update
Meaning: Providing progress info
Tone: Professional
“As an update, the issue has been resolved.”
20. For your consideration
Meaning: Informational context
Tone: Formal
“For your consideration, here are the details.”
21. I would like to highlight
Meaning: Drawing attention
Tone: Professional
“I would like to highlight an important change.”
22. Please be aware
Meaning: Alerting politely
Tone: Professional
“Please be aware of the system maintenance.”
23. It may be helpful to know
Meaning: Informative suggestion
Tone: Friendly-professional
“It may be helpful to know the timeline has shifted.”
24. I thought you should know
Meaning: Sharing relevant info
Tone: Neutral
“I thought you should know about this update.”
25. Just for your awareness
Meaning: Informational note
Tone: Professional
“Just for your awareness, changes are being implemented.”
26. I wish to advise you
Meaning: Formal notification
Tone: Formal
“I wish to advise you of the update.”
27. Please be apprised
Meaning: Formal update
Tone: Formal
“Please be apprised of the new procedure.”
28. This is for your information
Meaning: Sharing details
Tone: Professional
“This is for your information only.”
29. I would like to update you
Meaning: Progress sharing
Tone: Professional
“I would like to update you on the situation.”
30. Just to keep you informed
Meaning: Ongoing updates
Tone: Friendly-professional
“Just to keep you informed, progress is ongoing.”
31. For informational purposes
Meaning: Contextual note
Tone: Formal
“For informational purposes, the data has been revised.”
32. Please allow me to inform you
Meaning: Formal introduction to info
Tone: Formal
“Please allow me to inform you of the change.”
33. As a point of information
Meaning: Neutral sharing
Tone: Formal
“As a point of information, the schedule has changed.”
34. I want to make you aware
Meaning: Direct but polite
Tone: Professional
“I want to make you aware of the update.”
35. Just so you are aware
Meaning: Slightly formal alternative
Tone: Professional
“Just so you are aware, the policy has changed.”
36. Please be notified
Meaning: Formal announcement
Tone: Formal
“Please be notified of the change in timing.”
37. I am writing to inform you
Meaning: Formal email opening
Tone: Formal
“I am writing to inform you of an update.”
38. Kindly be informed
Meaning: Polite formal notice
Tone: Formal
“Kindly be informed of the revision.”
Conclusion
While “just so you know” works well in casual communication, using more formal alternatives can make your messages clearer, more professional, and better suited for workplace or client interactions. The right phrasing helps you share information respectfully while maintaining a polished tone. By choosing expressions that match your context, you can communicate updates more effectively and leave a stronger impression.