The phrase “I am writing to let you know” is one of the most common openings in professional emails. It is clear, polite, and widely used in business communication to introduce updates, announcements, or important information. However, because it appears so frequently, it can sometimes feel repetitive or overly formulaic.
Using alternative expressions helps you sound more polished, natural, and context-aware while maintaining professionalism. Depending on the tone you want, you can choose formal corporate phrasing, neutral updates, or warmer, more conversational styles.
In this guide, you’ll find 42+ polite synonyms for “I am writing to let you know,” along with meanings, tones, and example usage.
What Does “I Am Writing to Let You Know” Mean?
It is a formal introduction used to inform the reader about something important in written communication.
Emotional tone:
Neutral, informative, and professional.
When to Use It
You can use these alternatives in:
- Business email updates
- Project announcements
- Client communication
- Formal notifications
- Workplace messages
42+ Polite Synonyms for “I Am Writing to Let You Know”
Formal Business Openings
1. I am writing to inform you
Tone: Standard formal
“I am writing to inform you of the update.”
2. I would like to inform you
Tone: Polite professional
“I would like to inform you about the change.”
3. This is to inform you
Tone: Formal and direct
“This is to inform you of the schedule update.”
4. Please be informed that
Tone: Very formal
“Please be informed that the meeting has been rescheduled.”
5. Kindly be advised that
Tone: Corporate formal
“Kindly be advised that the office will be closed.”
6. I wish to inform you
Tone: Formal and polite
“I wish to inform you of the decision.”
Neutral Professional Alternatives
7. I wanted to let you know
Tone: Friendly-professional
“I wanted to let you know about the update.”
8. Just to let you know
Tone: Casual-professional
“Just to let you know, the meeting is postponed.”
9. I am reaching out to inform you
Tone: Professional
“I am reaching out to inform you of the change.”
10. I am contacting you to share
Tone: Formal
“I am contacting you to share an update.”
11. I am reaching out to let you know
Tone: Professional
“I am reaching out to let you know about the issue.”
12. I would like to bring to your attention
Tone: Formal
“I would like to bring to your attention an update.”
Polite and Warm Alternatives
13. I just wanted to share
Tone: Friendly-professional
“I just wanted to share an update with you.”
14. I wanted to share with you
Tone: Warm
“I wanted to share some information with you.”
15. I’m writing to share
Tone: Professional
“I’m writing to share an important update.”
16. I’d like to share with you
Tone: Polite
“I’d like to share the latest information.”
17. I’m pleased to inform you
Tone: Positive formal
“I’m pleased to inform you of the approval.”
18. I’m happy to inform you
Tone: Positive
“I’m happy to inform you that your request was approved.”
Corporate / Formal Notification Styles
19. We would like to inform you
Tone: Corporate
“We would like to inform you of the update.”
20. We are writing to inform you
Tone: Formal business
“We are writing to inform you of the change.”
21. We wish to notify you
Tone: Formal
“We wish to notify you of the decision.”
22. We are pleased to inform you
Tone: Positive corporate
“We are pleased to inform you of your acceptance.”
23. We hereby inform you
Tone: Legal/formal
“We hereby inform you of the policy update.”
24. This serves to inform you
Tone: Official
“This serves to inform you of the revision.”
Indirect and Polished Alternatives
25. I wanted to make you aware
Tone: Professional
“I wanted to make you aware of the situation.”
26. I would like to make you aware
Tone: Formal
“I would like to make you aware of the change.”
27. I thought I’d update you on
Tone: Friendly-professional
“I thought I’d update you on the progress.”
28. Just a quick update regarding
Tone: Casual-professional
“Just a quick update regarding the project.”
29. I am sharing this to update you
Tone: Professional
“I am sharing this to update you on the situation.”
Information-Forward Alternatives
30. Please note that
Tone: Formal
“Please note that the deadline has changed.”
31. Kindly note that
Tone: Polite formal
“Kindly note that the meeting has been rescheduled.”
32. For your information
Tone: Neutral
“For your information, the report has been submitted.”
33. As a reminder
Tone: Professional
“As a reminder, the deadline is tomorrow.”
34. To keep you informed
Tone: Professional
“To keep you informed, the project is on track.”
Friendly Business Communication Alternatives
35. I just wanted to keep you updated
Tone: Friendly
“I just wanted to keep you updated on progress.”
36. I wanted to keep you in the loop
Tone: Modern business
“I wanted to keep you in the loop.”
37. Quick update for you
Tone: Informal-professional
“Quick update for you on the status.”
38. Sharing an update with you
Tone: Neutral
“Sharing an update with you on the project.”
39. I’m providing an update on
Tone: Professional
“I’m providing an update on the request.”
40. I’m reaching out with an update
Tone: Professional
“I’m reaching out with an update regarding your request.”
41. Allow me to update you on
Tone: Formal
“Allow me to update you on the progress.”
42. I would like to bring you up to date on
Tone: Formal
“I would like to bring you up to date on the situation.”
FAQs
What is a professional alternative to “I am writing to let you know”?
Common alternatives include:
- “I am writing to inform you”
- “Please be informed that”
- “I would like to update you on”
- “I am reaching out to inform you”
Is “I am writing to let you know” formal?
Yes, it is polite and professional, but slightly more modern or conversational than formal corporate phrasing.
What is the most formal version?
Highly formal options include:
- “Please be informed that”
- “Kindly be advised that”
- “This serves to inform you”
What is the best modern alternative?
Common modern business phrases include:
- “I wanted to share an update”
- “Just a quick update”
- “I wanted to keep you in the loop”
Can I use these in business emails?
Yes, all these expressions are widely used in professional, corporate, and client communication.
Conclusion
While “I am writing to let you know” is already a clear and polite introduction, using varied alternatives helps you tailor your tone more effectively. These 42+ expressions allow you to sound more formal, natural, or engaging depending on your audience and context.