“Please be advised” is a common phrase in formal emails, but it can sometimes sound stiff or overly formal. Replacing it with more natural alternatives helps your message feel clearer, more polite, and reader-friendly while still maintaining professionalism.
Whether you’re sharing updates, instructions, or important information, these alternatives will help you communicate in a more modern and polished tone.
What Does “Please Be Advised” Mean?
This phrase is typically used to:
- Draw attention to important information
- Introduce updates, notices, or instructions
- Maintain a formal tone
Tone: Formal, sometimes rigid. Alternatives can make it softer and more approachable.
36+ Alternatives to “Please Be Advised”
Direct & Professional Alternatives
- Please note that
Example: Please note that the deadline has been extended.
Tone: Neutral, professional
- Kindly note that
Example: Kindly note that the meeting has been rescheduled.
Tone: Polite, slightly formal
- Please be aware that
Example: Please be aware that system maintenance is scheduled tonight.
Tone: Professional
- Kindly be aware that
Example: Kindly be aware that the office will be closed tomorrow.
Tone: Polite
- Please keep in mind that
Example: Please keep in mind that deadlines are subject to change.
Tone: Friendly-professional
- We would like to inform you that
Example: We would like to inform you that your request has been approved.
Tone: Formal, professional
- I would like to inform you that
Example: I would like to inform you that the report is ready.
Tone: Formal
- This is to inform you that
Example: This is to inform you that the office will remain closed on Monday.
Tone: Formal
- Please be informed that
Example: Please be informed that the policy has been updated.
Tone: Formal
- We wish to inform you that
Example: We wish to inform you that your application was successful.
Tone: Formal
More Polite & Softer Alternatives
- Just a quick note that
Example: Just a quick note that the meeting time has changed.
Tone: Friendly-professional
- I’d like to let you know that
Example: I’d like to let you know that the documents have been received.
Tone: Professional, approachable
- I wanted to let you know that
Example: I wanted to let you know that the issue has been resolved.
Tone: Friendly-professional
- For your information
Example: For your information, the deadline has been updated.
Tone: Neutral
- Just to let you know
Example: Just to let you know, the meeting has been postponed.
Tone: Casual-professional
- We’d like to make you aware that
Example: We’d like to make you aware that changes have been implemented.
Tone: Professional
- Please take note that
Example: Please take note that attendance is mandatory.
Tone: Formal
- We’d like to highlight that
Example: We’d like to highlight that the policy has changed.
Tone: Professional
Formal & Corporate Tone Alternatives
- It is important to note that
Example: It is important to note that all submissions must be approved.
Tone: Formal
- We would like to bring to your attention that
Example: We would like to bring to your attention that the schedule has been revised.
Tone: Formal
- Please be reminded that
Example: Please be reminded that the deadline is approaching.
Tone: Formal
- Kindly be reminded that
Example: Kindly be reminded that submissions close tomorrow.
Tone: Polite
- We would like to notify you that
Example: We would like to notify you that your account has been updated.
Tone: Formal
- I would like to bring to your attention that
Example: I would like to bring to your attention that the timeline has changed.
Tone: Formal
- Please be advised accordingly
Example: Please be advised accordingly and plan your schedule.
Tone: Formal
Concise & Modern Alternatives
- Note that
Example: Note that the system will be offline tonight.
Tone: Direct, concise
- Be aware that
Example: Be aware that changes will take effect immediately.
Tone: Direct
- Keep in mind that
Example: Keep in mind that availability may vary.
Tone: Friendly-professional
- As a reminder
Example: As a reminder, the meeting is scheduled for Friday.
Tone: Professional
- Just a reminder that
Example: Just a reminder that reports are due tomorrow.
Tone: Friendly
- Please remember that
Example: Please remember that all forms must be signed.
Tone: Polite
- We’d like to point out that
Example: We’d like to point out that deadlines are strict.
Tone: Professional
- It should be noted that
Example: It should be noted that the policy applies to all employees.
Tone: Formal
- We would like to emphasize that
Example: We would like to emphasize that accuracy is essential.
Tone: Formal
- Kindly take note that
Example: Kindly take note that the office will be closed.
Tone: Polite
- Please take into consideration that
Example: Please take into consideration that timelines may shift.
Tone: Formal
Conclusion
Replacing “please be advised” with more natural alternatives helps your emails sound clearer, more modern, and more engaging. The best choice depends on your tone:
- Use formal phrases for official communication
- Use friendly-professional options for everyday emails
- Use concise versions for quick updates
Choosing the right phrase ensures your message is both professional and easy to understand.